1) Who we are

This website is operated by ITHACARE LEGAL ENTITY NAME (“IthacaRe”, “we”, “us”).
Registered office: ADDRESS. Company number: NUMBER.
Email: info@ithacare.com.

2) What this notice covers

This notice explains how we collect and use personal data when you visit our website, contact us, or book time with us, and the rights you have under data protection laws (including the UK GDPR / EU GDPR where applicable).

3) What data we collect

Depending on how you interact with us, we may collect:

• Contact data you provide (e.g., name, email, company, role, message contents).
• Scheduling data if you book a meeting (e.g., name, email, time selected, any notes you submit).
• Usage/technical data (e.g., IP address, device type, browser, pages viewed, approximate location derived from IP).
• Cookie and analytics data if you consent to analytics cookies (see Cookie Notice).

4) How we use your data

We use personal data to:

• Respond to enquiries and hold partnership or investor discussions.
• Arrange and manage meetings (including quick intros).
• Operate, secure, and improve our website and user experience.
• Understand aggregate site usage (only when you consent to analytics cookies).

5) Our legal bases

We process personal data under one or more of the following legal bases:

• Legitimate interests (e.g., running the site, responding to enquiries, managing partner conversations, improving the site).
• Consent (e.g., analytics cookies and related tracking where required).
• Steps prior to entering a contract (e.g., arranging pilot discussions or potential partnerships).
• Legal obligations (where applicable, e.g., compliance or record-keeping requirements).

6) Third parties we use

We may use third-party providers to support website operation and engagement, including: (i) a scheduling provider to let you book time with us; and (ii) analytics tools (only with your consent). These providers may process limited personal data on our behalf or as independent controllers, depending on the service. Their use of your data may be governed by their own policies.

7) International transfers

Some providers may process data outside the UK/EEA. Where this occurs, we use appropriate safeguards (such as standard contractual clauses or equivalent measures) as required by law.

8) How long we keep data

We retain personal data only as long as needed for the purposes described above: contact and scheduling enquiries are typically kept for a reasonable period to manage follow-ups and continuity; technical logs are retained for security and operational needs; and analytics data (if enabled) is retained according to our analytics settings and provider defaults.

9) Your rights

Depending on your location and applicable law, you may have rights to: access, correct, delete, restrict processing, object to processing, and data portability. You can withdraw consent at any time for analytics cookies via “Cookie settings” in the website footer.

10) Security

We apply reasonable technical and organizational measures to protect personal data. No method of transmission or storage is fully secure; please avoid sending sensitive information via email.

11) Contact and complaints

To exercise rights or ask questions, contact: info@ithacare.com. You may also have the right to lodge a complaint with your local data protection authority (e.g., the UK Information Commissioner’s Office).